Akrofi-Christaller Institute Trains PCG Leaders on Archives Records Management
The Akrofi-Christaller Institute (ACI) of Theology, Mission and Culture at Akropong Akuapem and the Presbyterian Church of Ghana (PCG) have organized a training workshop for leaders of the PCG and its institutions on archives records management at the Presbyterian Women’s Centre, Abokobi on Thursday, 5th April 2018.
The training workshop which was under the theme; ‘Recording Life to Preserve our Memories: The Importance of Archives’ brought together the Acting Moderator of the General Assembly, Rev. Dr. Victor Okoe Abbey, Clerk of General Assembly, Rev. Dr. Samuel Ayete-Nyampong, Directors and Unit Heads at the Head Office, Presbytery Chairpersons, Presbytery Clerks and Presbytery Administrators.
The resource person was Mrs. Martha Lund Smalley, Curator, Special Collections, Yale Divinity School Library, Yale University, CT USA.
Rev. Dr. B.Y. Quarshie, Rector of ACI in a welcome address, said the purpose of the workshop was to train leaders who will be responsible for keeping records and preserving the memory of the Church at all levels so that they are equipped to train others in their contexts. He said he expected that such a training would be organized at Presbyteries, Districts and Congregations.
Rev Dr Quarshie said archives records management is vitally important for information management and can give an organizations greater control over their information processes.
He said as the organization grows it would create more data – data that needs to be meticulously managed and monitored in order for it be utilized properly. He mentioned that that keeping tabs on this data can prove problematic for organizations that never put an archiving system in place.
“Data that is not archived is harder to locate, secure and appropriately disseminate if stored in a local environment – such as an employees’ laptop – and thus will be inaccessible to other users. This will eventually have a negative effect on business functions and employee productivity” he maintained.
The ACI Rector also mentioned that archives records management helps in many ways which include documents are safe from fire damage, paperwork is easily retrieved, and archive document storage saves you money.
Certificates of participation were presented to participants at the end of the workshop.
ACI is a scholarly institution established by the Presbyterian Church of Ghana to serve the wider Christian community in Ghana and Africa. The Institute is accredited by the National Accreditation Board of the Ministry of Education (Ghana) as a postgraduate research institution, with a Presidential Charter to award its own degrees.
Source: Rev George Larbi
Public Relations Officer